A salary certificate in the UAE is an official document issued by an employer to verify an employee’s income and employment details. It’s a crucial piece of paper that holds significant weight in the UAE. From securing a visa to obtaining a loan, this document is often a mandatory requirement.
If you’re working in the United Arab Emirates, understanding the ins and outs of a salary certificate is essential. A salary certificate is needed for various purposes, including opening a bank account, applying for a loan, or even renting an apartment. It provides assurance to banks, landlords, and government authorities about an individual’s financial standing.
So, let’s understand the specifics of a salary certificate, its importance, and how to obtain one.
What is a Salary Certificate?
A salary certificate is a formal document issued by an employer to verify an employee’s income, employment status, and job position. It serves as official proof of an individual’s financial standing and employment details. Essentially, it’s a detailed breakdown of an employee’s salary, including base salary, allowances, deductions, and net salary.
The certificate is typically printed on the company’s letterhead, signed by an authorized representative, and stamped with the company seal. It is generally valid for a specific period, usually three months.
The salary certificate typically includes:
- Employee’s name and job title
- Date of employment
- Basic salary
- Allowances (housing, transportation, etc.)
- Deductions (taxes, social security, etc.)
- Net salary
- The issuing authority (usually the HR department) and their contact information
Keep in mind, a salary slip is a monthly record of your earnings, while a salary certificate is a broader overview of your income and employment status.
Who Needs a Salary Certificate in the UAE?
A salary certificate is a crucial document required by various entities in the UAE. It’s commonly needed for the following purposes:
1. Visa Application
Both residents and visitors often require salary certificates to support visa applications, renewals, or changes in visa status.
2. Bank Loans and Mortgages
Financial institutions use salary certificates to assess an individual’s loan eligibility. It helps determine the loan amount and repayment capacity.
3. Rental Agreements
Many landlords in the UAE ask for a salary certificate to ensure tenants can afford the rent. It’s a common requirement, especially for high-end properties.
4. Government Services
Some government services, such as obtaining a driver’s license or applying for certain benefits, may require a salary certificate as proof of income.
5. Other Financial Transactions
Salary certificates might be needed for purchasing properties, applying for credit cards, or other financial commitments.
Salary Certificate Format in UAE
Here’s a sample format you can refer to:
[Company Logo]
Salary Certificate
This is to certify that Mr./Ms. [Employee Name], [Passport Number], is employed with [Company Name], located at [Company Address], UAE, as a [Job Title] since [Date of Joining].
Employee Details:
Name: [Employee Name]
Passport Number: [Passport Number]
Job Title: [Job Title]
Department: [Department]
Date of Joining: [Date of Joining]
Salary Details:
Basic Salary: AED [Amount]
Housing Allowance: AED [Amount]
Transportation Allowance: AED [Amount]
Other Allowances (if any): AED [Amount]
Total Allowances: AED [Total]
Gross Salary: AED [Basic Salary + Total Allowances]
Deductions:
UAE Federal Tax: AED [Amount]
Social Security: AED [Amount]
Other Deductions (if any): AED [Amount]
Total Deductions: AED [Total]
Net Salary: AED [Gross Salary – Total Deductions]
The above-mentioned salary is paid monthly.
This certificate is issued at the request of the employee for [Purpose of Certificate, e.g., Visa Application, Bank Loan].
Issued on: [Date]
[Authorized Signatory Name]
[Designation]
[Company Stamp]
Please Note: The specific allowances and deductions may vary depending on the company’s policies and the employee’s employment contract.
How to Get Salary Certificate in the UAE?
To get a salary certificate in the UAE, you’ll need to contact your company’s HR department, specify the purpose of the certificate, and provide necessary details like your employee ID and the recipient’s information if needed. It’s important to review the certificate for accuracy before submitting it.
Here’s a more detailed breakdown:
1. Contact HR:
Reach out to your company’s HR department or the team responsible for salary-related matters.
2. State Your Purpose:
Clearly explain why you need the salary certificate. This helps the HR department tailor the certificate to the specific requirements.
3. Provide Necessary Details:
This includes your name, employee ID, job title, and the name of the organization requesting the certificate (if applicable).
4. Format and Attestation:
If the certificate is needed for a specific purpose (like a bank loan or visa), inform your HR department. They may need to follow a specific format or get it attested by the Ministry of Foreign Affairs and International Cooperation (MOFAIC).
5. Review and Receive:
Once the certificate is prepared, review it carefully to ensure all details are correct. Then, you can receive the document.
The time it takes to process a salary certificate varies from company to company. It usually takes a few working days.
3. Certificate Issuance
Once processed, the HR department will issue the salary certificate on the company’s letterhead. Ensure the certificate includes all necessary details (employee name, job title, salary components, deductions, etc.). Check for any required signatures and company stamps.
Important Considerations:
- Purpose: Knowing the purpose of the certificate is crucial as it may affect the format and the need for attestation.
- Attestation: If the certificate is for use outside the UAE, it may require attestation by MOFAIC and possibly the embassy of the destination country.
- Timeframe: Employers typically need 1-3 business days to issue a salary certificate.
- Salary Slip vs. Certificate: A salary certificate is a separate document from a payslip/salary slip. A salary slip shows a breakdown of your salary and deductions, while a certificate proves your employment and income.
For some purposes (like visa applications or foreign transactions), the certificate might need to be attested by the Ministry of Foreign Affairs (MOFA) and the consulate of your home country.
How to Get Your Salary Certificate Attested in the UAE
A salary certificate is a verification process confirming the document’s authenticity. It’s typically required when you need to submit your salary certificate to foreign authorities, such as embassies or immigration offices. The attestation process ensures that the document is genuine and can be trusted.
Documents Required for Attestation:
- Original salary certificate (not laminated)
- Passport copy with valid UAE visa
- In some cases, the original labour contract might be required
1. Company Attestation
The first step is to get the salary certificate attested by your company. This usually involves getting a stamp and signature from the HR department.
2. Chamber of Commerce Attestation
Next, the certificate needs to be attested by the Chamber of Commerce in the emirate where your company is located. Fees vary depending on the emirate. Expect to pay around AED 100 to AED 200.
3. Ministry of Foreign Affairs (MOFA) Attestation
The final step is to get the certificate attested by the UAE Ministry of Foreign Affairs. This is the highest level of attestation in the UAE.
Getting Salary Certificate Attested Online via MOFAIC
While the traditional process involves physical visits to different government offices, it’s becoming increasingly common to get certificates attested online through the Ministry of Foreign Affairs and International Cooperation (MOFAIC) website or app.
- Ensure your document is eligible for online attestation.
- Register on the MOFAIC portal.
- Submit the required documents in digital format.
- Complete the online payment for the attestation service. The standard attestation fee is $41 (AED 150).
- Monitor the progress of your application online.
- Once approved, you might be able to download the attested certificate or collect it from a designated location.
Legal Requirements and Regulations
While the UAE Labor Law doesn’t explicitly mandate the issuance of salary certificates, they are widely recognized and accepted as official documents. Here are some key legal considerations:
- The salary certificate must accurately reflect the employee’s salary, job title, and employment duration. Providing false information can lead to legal consequences for both the employee and the employer.
- Employees have the right to request a salary certificate from their employer. Denying this request could be considered a violation of employee rights.
- Employers must adhere to data protection laws when issuing salary certificates to ensure that sensitive employee information is handled confidentially.
- If the certificate is required for use outside the UAE, it might need to be attested by the Ministry of Foreign Affairs (MOFAIC) and possibly the embassy of the destination country.
Key Takeaways
Salary certificates are important documents for both employees and employers in the UAE. For employees, possessing a valid and accurate salary certificate can streamline various processes and provide peace of mind. Always ensure that the certificate is up-to-date and ready when needed. For employers, issuing accurate salary certificates helps build trust with employees and meets local regulations.
If you’re planning to move your business to Dubai or already have one there, it’s vital to know the local rules about salary certificates and other employment documents. We recommend consulting our business setup experts to understand these requirements better. Our experts can guide you through the process and ensure your business follows all local laws to make your operations in Dubai smooth and compliant.
Frequently Asked Questions (FAQs)
Q1. What is a Salary Certificate in the UAE?
A salary certificate in the UAE is an official document issued by an employer, verifying an employee’s income and employment details. It’s a crucial document used for various purposes, including applying for loans, credit cards, visa processing, and renting apartments. The certificate confirms the employee’s job title, salary breakdown, and employment period.
Q2. How Do You Get a Salary Certificate in the UAE?
Here’s how you can get one:
1. Contact Your HR Department
2. Specify the Purpose
3. Provide Necessary Information
4. Request Attestation (if needed)
5. Allow Time for Processing
6. Review the Certificate
Q3. What is salary proof in UAE?
A salary certificate UAE is documented proof of your employment and salary entitlement provided by your employer. It is issued by the employer on the employee’s request. This document usually holds details about your employment with the company.
Q4. What is a salary transfer certificate in UAE?
A Salary Transfer Letter, commonly known as STL, is a document the employer of a company issues to the bank. This is especially required when the employee has to repay a loan. This allows the employee’s salary to be credited to his account until he fully pays the debt.
Q5. What is the format of salary certificate letter in UAE?
In the UAE, the salary certificate format typically includes the employee’s name, job title, base salary, allowances, deductions, net salary, employment tenure, and employer details. To obtain a salary certificate, employees usually need to submit a formal request to their HR department.
